School Fiscal Services Branch
Budget Services and Financial Planning Division

INCOMING ADMINISTRATOR’S CHECKLIST

Administrator INFORMATION
Name:	Official start date at this school:
School name:
School address:
Telephone number:	E-mail address:

CHECKLIST
ITEMS / ACTIONS NEEDED	NOTES / INSTRUCTIONS
☐	BUDGET Contact Fiscal Specialist assigned to your school to discuss/review your budgets.	Appointment made with: Date of meeting:
☐	DATA SYSTEM APPLICATIONS BTS/SAP Access Request Form should be completed for either of the following reasons: New User, Change Role, Delete User, Change Location, and Summer School	Log-in to BTS at https://bts.lausd.net using your Single Sign-on user name and password. Click on the “Access Request” tab to complete the SAP Access Request form.
☐ ☐	IMPREST FUND Submit a Request To Establish An Imprest Fund Read about allowed and prohibited expenditures through Imprest Fund. Refer to Imprest Fund bulletin.	Send completed form to: Accounts Payable and Disbursements Division 333 S. Beaudry Ave., 27th Floor Attention: Head Accountant
☐	Submit a new administrator signature card to: Dianne Saavedra AVP, Treasury F&S Advisor Treasury Fulfillment, Service & Operations Bank of America Merrill Lynch Phone: 888-715-1000 Ext. 63007 Fax: 877-207-0885 Email: dedicatedwgov@bankofamerica.com	For schools with bank accounts other than with Bank of America, refer to the school’s records for bank’s contact information.
☐	PROCUREMENT CARD (P-CARD) Read P-Card policies and procedures and complete the MyPLN Online P-Card training.
☐ ☐ ☐	Complete the following: District Credit Card application / District Credit Card Update Form P-Card Holder / Approving Official Agreement P-Card Quiz
☐	If the principal / administrator is the cardholder, the approving official is the Local District Director or designee.	Send the completed application and agreement to your Local District Director.
☐	If the principal / administrator is the approving official for cardholders within the school, send the completed application and agreement to the P-Card Unit.	P-Card Unit 8525 Rex Rd., Pico Rivera, CA 90660 Attention: (school’s P-Card representative)
☐	STUDENT BODY Notify the Treasury Branch about change in administrator and submit new signature cards.	Call 213-241-2745.
PRINCIPAL’S SIGNATURE
Signature:	Date completed:
☐	Send this completed form to your Local District Director and a copy to your Fiscal Specialist.